Did you know that 30% of employees consider their work to be just a job to help them meet their needs? About 13% are actively disengaged and have no interest in what they do.
If your employees don’t like their jobs, they will likely offer poor-quality services. Unsatisfied employees will be less proactive, complicating practice management and workflow. They may also look for better openings, leading to a high turnover rate.
One critical cause of employee frustration and burnout is the lack of efficient systems. If you don’t use the right tools, your teams will have to handle tiring and repetitive tasks. They may also need to back up data constantly and have less time for other activities.
Here, we discuss the issues that you may face when using on-premise systems. We also cover the benefits of web-based orthodontic software and how it can support your employees.
The Problems Faced when Using On-Premise Solutions
Offline computing tools can affect efficiency and workflow in many ways. For example, your employees cannot access vital data when they are away from the office because the tools need a physical server and local hosting solutions to work.
Limited access to files can make it strenuous to work remotely. Moreover, your employees can’t review patient files and cases in their free time unless they come into the office.
Using on-premise solutions can affect service delivery. If your employees need to consult other specialists on a patient’s case, they must print and mail or scan files. This issue complicates collaboration and makes it less efficient.
Other issues that you may face when using on-premise orthodontic tools are:
- They may not offer reliable communication.
- They may not be compatible with all devices.
- It’s challenging to integrate other systems.
- On-premise software is costly to maintain and manage.
On-premise software often experiences downtime and frustrates employees. They may also need to wait an extended period for IT teams to identify and fix bugs. This wastes time, causing your employees to require more hours for simple tasks.
Another issue linked with inefficient on-premise solutions is that they are not secure. Therefore, your teams may constantly worry about compliance and data breaches. They may also have to use outdated software due to complex customization processes.
Improving Real-Time Data Access with Web-Based Orthodontic Software
Cloud-based solutions are the ultimate way to solve data access issues. These tools enable orthodontic employees to access files from any location or device. They’ll also be able to analyze patients’ files from home or prepare for sessions.
Real-time access to files simplifies work for your team. For example, they can work in multiple practice locations without carrying hard-copy files. Cloud-based solutions also back up data automatically.
Supporting Employee Collaboration and Teamwork
Orthodontic and dental practice employees may need to collaborate when handling patients’ cases. For example, the lab team may need to consult orthodontists before printing aligners, and they may require a patient’s medical history and allergy information.
Web-based orthodontic software supports collaboration in many ways. First, your employees can access the same document concurrently. Second, they can share 3D images and attach comments, in order to avoid frequent calls.
Another way that web-based solutions support collaboration is through integration. Such tools allow you to connect other systems, such as intraoral scanners, as well as 3D printing tools and your practice management software.
If you use centralized systems, your teams can forward issues quickly, communicate efficiently, and avoid work delays. Software integration can also improve teamwork by providing common platforms to hold discussions and work on shared tasks.
Embracing collaboration using web-based software can boost employee productivity. Likewise, it can build strong work relationships and lead to high job satisfaction. Teamwork and cooperation can also lower the risk of mistakes. This will allow your teams to value their input at the orthodontic and dental office.
Boosting Work Control with Web-Based Orthodontic Solutions
On-premise solutions provide users with fewer tools to track work. This issue leads to more paperwork and emailing among employees.
Using web-based software streamlines work for your teams. With a solution like EasyRx, employees can label models and match them to a unique number. Other features that can help your employees manage and simplify work in cloud-based tools include:
- Case tagging
- Online case check-in
- Tracking information attached
- Automated services
- STL file editing
Using a web-based tool can also avoid employee burnout. By planning work, your staff can assign enough time for each task. They can even prevent last-minute rush by tracking the progress of patients’ cases.
Simplifying work management with cloud-based orthodontic tools boosts productivity and avoids fatigue-related mistakes.
Maintain a Happy Team with Web-Based Orthodontic Software
Web-based orthodontic software increases efficiency and motivates your team. It also enables you to scale without pressuring your employees.
EasyRx offers a reliable cloud solution to ease work for your practice and labs. With this software, you can automate file editing and manage prescriptions.
Here at EasyRx, we help orthodontic practices by giving them the tools that they need for comprehensive case management to streamline their workflows and achieve maximum clinical efficiency.
To see how we can help your practice get away from paper documentation, confusing spreadsheets, and costly workflow errors, contact our specialists today!