All the Pros of Orthodontic/Dental Case Management Software

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Reading Time: 3 minutes

The challenge of finding efficiencies in your practice to benefit your patients and your bottom line is never-ending. There are ever-evolving ways of doing things—and doing them better. One thing is for certain: that challenge gets even steeper without effective dental case management software. The right application can make a dramatic difference in streamlining your operations.

Rather than chasing the location of specific prescriptions or patient files, either on paper or siloed in disparate systems, dental case management software helps unify processes and brings more speed and reliability to your orthodontic operation.

This not only means good things for patients and your business through improved workflow, but it also benefits staff by reducing stress and enabling teams to focus on patient needs.

Here are a few of the ways that dental case management software enhances the way that teams work.

Fewer Lab Miscommunications

Communicating an orthodontist’s intent from the site of the exam to the lab where appliances are made has always been a challenge. Prescriptions are often accompanied by handwritten sketches that are subject to interpretation and can create confusion when it comes time to create the appliance properly.

Orthodontic case management software enables practitioners to create digital models that eliminate all ambiguities, without requiring a giant investment in computing hardware and storage or becoming a software programmer.

EasyRx provides an orthodontic case management application that includes a module for creating a 3D model of a patient’s mouth and their specific orthodontic needs on the computer. The input for creating the model is based on information gathered from the patient during preliminary exams.

The module is easy to use and doesn’t require you to be a CAD/CAM expert. The software also resides in the cloud, so you can access the application at any time from any place by logging into the server. Updates or patches for the software are applied automatically.

Built-in automation brings additional efficiencies, such as automated trimming, that enable you to deliver print-ready files to the lab for manufacturing, while also removing brackets from any files.

Real-Time Performance Reports

Legacy ways of managing prescriptions made it difficult, if not impossible, to understand how your practice was performing. The paper-intensive nature of the process meant that creating reports to look for inefficiencies required a substantial amount of manual work, tying up you and your team and taking you away from patient care.

Orthodontic case management software allows for in-depth reporting analysis that can be created as needed and delivered to your desktop regularly.

The EasyRx platform, for example, shows prescription data broken down by relevant parts, appliances, templates, models, and aligners. You can see the amounts spent on each item and for the prescription in total and drill down as needed for more details.

For a large practice, you can look at the data by individual doctor or respective commercial or in-house lab. With this information, you can quickly identify areas of the practice that may be driving inefficiencies and target any corrective actions to the right place.

Enhanced Communication and Information Security

In orthodontics and dentistry, one size does not fit all. Most practitioners will work with multiple different labs, all with their own layers of specialization. It’s also smart to diversify in case one lab or another goes offline.

Digital dental case management software helps you manage those different labs more easily, as you only need to remember one login versus multiple logins for each separate lab. EasyRx software, for example, gives you one central management point for your in-house lab if you have one, as well as any outside labs that you may choose to engage.

This means you no longer have to rely on learning the ins and outs of proprietary lab systems and their applications or depend on the use of third-party file-sharing systems.

Two crucial attributes of lab software target the patient experience. First, you can more easily see whether appliances are ready for patient follow-up appointments, avoiding wasted time that comes from canceling appointments because work is not ready.

Second, you can improve your HIPAA compliance by leaning on EasyRx certifications. The system enables you to protect your prescription data, which is securely stored and backed up per ADA and HIPAA mandates.

Streamlining Your Practice

EasyRx provides comprehensive case management and 3D software that drives inefficiencies out of orthodontic and dental care practices and laboratories.

Accessible via the cloud, the EasyRx system enables dental and orthodontic professionals to design, create, manage, and submit appliance prescriptions directly to in-house labs or labs. Since the software is hosted on EasyRx servers, professionals can access their work even when they aren’t in the office.

The EasyRx suite delivers a single digital platform that unifies all workflows and disparate processes, helping the move toward a paperless environment.

Streamlining your operations in this way will simplify workloads for staff, so they can focus on patient concerns and considerations rather than bureaucratic tasks.

Here at EasyRx, we help orthodontic practices by giving them the tools that they need for comprehensive case management to streamline their workflows and achieve maximum clinical efficiency.

To see how we can help your practice get away from paper documentation, confusing spreadsheets, and costly workflow errors, contact our specialists today!